bSpace How-To Library

Working with Groups in Project Worksites

The Manage Groups button in Site Info (only available in project sites) provides a way for the administrators of project sites to organize site members into groups. The groups created with Manage Groups work with the Announcement tool to allow the posting of announcements to specific groups. This document will demonstrate how to use Manage Groups , including:

• Creating groups
• Adding members to groups
• Removing groups
• Making announcements to specific groups

Before you begin, make sure:

• you are logged in to bSpace with your CalNet ID or guest account (http://bspace.berkeley.edu)
• you have clicked the tab for the site you want to update
• you have editing privileges in the site

Creating Groups

1. Click Site Info in the toolbar of your project site.
2. Click the Manage Groups button at the top of the Site Info window

   Attention: Manage Groups is a tool for Project Sites and ad hoc groups in Courses. Course sites should use the Section Info Tool to manage large groups, especially when GSIs are used to coordinate group activities.

   
3. In the “Group List” screen, click the New button to create some groups.
4. In the “Create New Group” screen, enter a title for the group in the “Title” field, such as “Group 1,” and an optional description.

Adding Members to Groups

1. To assign members to the group, click any name in the box on the left and then click the Add to group button to move the selected member to the box on the right. The box on the right contains the members that you've assigned to the current group.

   Tip: You can select multiple names from the list by holding down the CTRL key (for Windows users) or the COMMAND key (for Mac users, it's the key with the apple picture on it) while clicking names in the box.

2. Once you've finished assigning members of the group, click the Update button at the bottom of the screen.
3. After clicking the Update button, you will be returned to the “Group List” screen. Here you can click the “Revise” link to update a groups title, description, and membership.

Removing Groups

1. To remove a group, simply click the corresponding “Remove” box to the far right of the group name, and then click the Remove Checked button at the bottom of the window.
2. After clicking Remove Checked , a screen will appear asking you to verify that you would like to remove the group(s). If you would like to go ahead and remove the group(s), click Remove . Otherwise, click Cancel.

Making Announcements to Specific Groups

1. Once you've created some groups, you can post announcements for specific groups. To begin, click the Announcements tool in the toolbar

   NOTE: If the Announcements tool isn't in the toolbar, add it via the Edit Tools button in Site Info.

2. Click the Add button to add a new announcement.
   
3. After entering a title and body for the announcement, scroll down and under "Access" click the circular button to the left of “Display to selected groups.”
4. Clicking the “Display to selected groups” button will reveal a list of the groups you created in Manage Groups . Mark the checkboxes next to one or more of these groups.
5. Complete the rest of the options on the page, and click the Add Announcement button to finish.

Info: For information on working with sections, see the following tutorial in the Create & Manage Sections Automatically.